We offer the best construction solutions ✦
Scheduling • Lead Management • Communication • Coordination • Admin
Stop Losing Jobs Because Nobody Followed Up Fast Enough
We help contractors respond faster, book more estimates, catch up on paperwork and stay organized. Rather than hiring a full-time office employee, let On Point Scheduling manage the work for a 1/4 of the cost.
Bridging the Gap Between the Office and the Job Site.
Less Time Searching for Work. More Time on the Job.
Lead List
Best for contractors doing their own outreach or have a dedicated sales dept/person.
Starting at-
$199 for 150 leads
We proactively identify homeowners, property managers, businesses, and other potential customers who may need your services.
✔ Targeted leads based on your trade and service area
✔ Business and homeowner data (where available)
✔ Phone numbers
✔ Email addresses (when available)
✔ Company information
Exclusive Leads
Best for contractors who prefer to close their own jobs, but want warm leads delivered to them.
Starting at-
$699 for 20 leads
We research potential prospects, contact them and qualify them. Then score the leads based on certain criteria determined by you. These leads are exclusive and never sold to other contractors.
✔ Everything in Lead Lists
✔ Cold calling
✔ Lead qualification
✔ Initial follow-up
✔ Notes from every conversation
✔ Qualified opportunities delivered directly to you
Lead Outreach & Appointment Booking
Contractors who want a consistent pipeline of appointments without hiring an in-house sales representative.
Starting at-
$1099 for 10 scheduled appointments
✔ Custom prospect lists
✔ Cold calling
✔ Follow-up calls
✔ Text and email outreach
✔ Appointment scheduling
✔ Calendar management
✔ Appointment confirmations
✔ CRM updates (if applicable)
✔ Weekly performance reports
Included With Every Option
✅ No long-term contracts
✅ Customized to your service area
✅ Flexible monthly plans
✅ Transparent reporting
✅ Real human outreach — no bots or spam
What’s Not Included:
❌Paid advertising
❌Google Ads management
❌Website design
❌Sales closing
❌Construction estimating
❌Material ordering
Keep Your Projects Moving Without Chasing Every Lead and Details
Our Services
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Services
01
Manage your entire schedule & coordinate with your crew’s availability and prevent scheduling conflicts.
- Schedule appointments for installs, estimates etc for customers
- Update calendar in real time
- Send reminders and appt confirmations
- Schedule project meetings
- Stay up-to-date with timelines
- Oversee crew schedules
02
Keep your CRM updated. Everything stays clean and accessible when you need it
- Update customer contact info
- Manage bookings
- Lead notes, job details, and customer history
- Project milestones updates
- Job status tracking
- setting automated follow-ups
- CRM updates and Clean up
- Email management
- inbox organization
- response and follow-up
- Folder organization and priority sorting
- creating tasks for client
- and vendor, client, customer communication
03
- Respond to all incoming leads from Google Ads, Facebook, your website, emails, and texts etc. often within minutes
- Immediate response to web forms, emails, and direct messages
- Initial lead qualification (budget, scope, location check)
- Estimate call booking & calendar management
- Intake note logging directly in your CRM
04
- Act as the bridge between you, clients, architects, subcontractors, and suppliers etc ◈
- This includes coordinating site meetings
- Managing design changes
- Keeping everyone aligned so jobs stay on time and on budget.
- Supplier follow-ups and material delivery tracking
- Subcontractor & trade schedule coordination
05
- Handle all client communication in your company’s professional tone
- Answer general questions regarding appts, warranties, upcoming services etc.
- Send forms, collect project details, and log into CRM
- Make sure clients feel cared for and informed.
- Send routine project updates, answer general client queries, and monitor shared communication channels
06
- Customer invoice preparation and distribution
- Payment follow-up reminders
- Administrative task management
- Data entry
- Digital file organization
- Document preparation
- PDF editing
- Spreadsheet management
- Vendor contact management
- General administrative tasks
Our Services
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More Services + add on tasks
07
Don’t have a CRM yet?
We’ll set one up for you. We’ll help you choose the right system for your contracting business, get it configured, and make sure it’s actually useful . You can track leads, jobs, clients, and follow-ups in one place instead of trying to manage multiple texts, emails, and spreadsheets. Perfect if you’re ready to get more organized
08
We help simplify the permitting process by preparing, organizing, and submitting permit documentation. Submissions for permits are under your contractor license, and will be done using your logins to the appropriate portals depending on city or county requirements
- Preparing permit application packets
- Completing permit forms using client-provided information
- Online permit submission where permitted
- Coordinating required documentation
- Tracking permit status
- Following up with permitting departments
- Organizing inspection schedules
- Communicating permit updates to project teams
- Managing permit records
- Coordinating revisions when requested
Note: We do not provide engineering, architectural, or legal services. Clients remain responsible for project accuracy and licensed documentation
09
- Discover what steps are required to do certain taks
- Write step-by-step instructions and include screenshots
- Create checklists for recurring tasks
- Format professionally with your branding
- Store in organized digital folder
- Compile all SOP into Main Operations Booklet
- Update as processes change
10
- Request lien waivers from all subcontractors and suppliers
- Track who has submitted and who hasn’t
- Follow up weekly with non-responders
- Organize waivers by project and date
- Create lien waiver log for each project
- Alert you to any missing waivers before payment
- Store in organized digital folder
11
- This service is included in Premium plan or can be added on to any plan or be purchased separately.
- Preparing bid proposal documents
- Formatting contractor estimates
- Organizing project scope
- Compiling required bid documents
- Proposal proofreading
- Client proposal packets
- Digital proposal delivery
- Follow-up communication after submission
- Maintain accurate records.
*Pricing, estimating, and final bid amounts remain the responsibility of the contractor.
12
- Set up professional business email (you@yourcompany.com)
- Create Google Workspace or Microsoft 365 account
- Set up cloud storage
- Create organized folder structure for projects, clients, finances
- Set up project management software (Trello, Asana, or Monday.com)
- Create templates for common documents (proposals, invoices, change orders)
- Set up e-signature software
- Training on how to use everything
Simple Process. Real Results.
Free Discovery Call
We ask about your business, where you’re losing time or money, and come up with a plan of action.
We Take Action
Scheduling, invoicing, call handling, and follow-ups — set up around how you already work. Integrating seamlessly.
Keep it All Organized
Calendar, Paperwork, Admin etc. All organized, so you show up prepared and focused on doing great work.
We also offer
Basic Plan
Enhanced Plan
Premium Plan
FAQs
Frequently Asked Questions?
OnPoint Scheduling Solutions is a U.S.-based virtual assistant service specializing in lead management, appointment setting, client communication, project coordination, and back-office admin support for contractors, builders, and home service professionals.
We act as your remote operations coordinator. After a quick onboarding call, we integrate with your existing tools (or use shared systems) and start handling leads, scheduling, and admin tasks according to your processes. You receive regular updates and reports so you stay in control. See ‘How It Works‘ for more details.
- Fast lead response & qualification
- Appointment setting & calendar management
- Client communication & follow-ups
- Project coordination between clients, crews, and subs
- Administrative support (invoicing, permits, bids, email management, etc.)
.
We have built three specialized plans based on needs, but it does depend on workload and support needs. Check out our Plans page for more information or get a custom quote. Book a free consultation and see how OnPoint Scheduling can work for your business.
Yes. We are experienced with Jobber, ServiceTitan, Housecall Pro, JobNimbus, Google Workspace, and many others
Ready to Get Your Time Back and Book More Jobs?
- Monday
- 8:00 AM – 8:00 PM
- Tuesday
- 8:00 AM – 8:00 PM
- Wednesday
- 8:00 AM – 8:00 PM
- Thursday
- 8:00 AM – 8:00 PM
- Friday
- 8:00 AM – 8:00 PM
- Saturday
- 8:00 AM – 4:00 PM
- Sunday
- Closed
OnTime. OnPoint. EveryTime.